Administrative Assistant III - YAD

Company Name:
Committee for Public Counsel Services
The Youth Advocacy Division (YAD), the juvenile defender department of CPCS, is committed to ensuring that every indigent child in Massachusetts has access to zealous legal representation in delinquency and youthful offender cases. YAD provides leadership, training, support, and oversight to a diverse community of juvenile defenders consisting of both private appointed counsel and staff public defenders. As youth in Massachusetts have a right to jury trials, this trial office integrates the work of attorneys, social service advocates,and an administrative assistant to fully address the legal and developmental needs of our clients.
The ideal candidate will be a person who is both highly organized and detail oriented, and yet enjoys interacting with people in a friendly work environment, and will take satisfaction from working in an agency whose commitment is to protecting the fundamental legal rights of indigent persons. Candidates should possess:
Executive level secretarial skills
Proficiency in MS Word and Excel
Excellent communication skills, both oral and written
Ability to maintain confidentiality and to exercise considerable judgment and discretion
Previous administrative assistant, office manager or similar experience and knowledge of general office procedures (e.g., correspondence, scheduling, filing)
Ability to handle multiple tasks, prioritize effectively, meet deadlines, and deliver high quality work
Proficiency and experience with scanning, optical character recognition processing (experience working with and entering text into spreadsheets is preferred)
Project management experience is preferred
Previous experience in a legal setting is preferred
Preferred Qualifications
Bilingual Skills
Providing administrative support, including word and data processing, filing, copying, scanning, and handling correspondence
Coordinating and assisting with projects relating to personnel management, program evaluation, and other areas
Creating statistical reports regarding attorney caseloads and disposition of cases and maintaining data collected
Planning, coordinating, and calendaring meetings and events
Assisting with other projects to improve the quality of legal representation and to enhance client services
Ensuring that office systems and agency procedures and practices are administered effectively; communicating effectively with internal and external contacts at all levels
Managing the front desk including all receptionist responsibilities as needed
Handling other duties as assigned
Date: 2014-06-19
Country: US
State: MA
City: Quincy
Postal Code: 02169
Job Type: Regular Part-Time

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